Vendor compliance that vendors actually complete.

No vendor paywalls. Magic-link uploads. The fastest path from “docs missing” to “Approved” for multifamily teams.

Get the Free 48-Hour AuditSee how it works
ApprovedAction NeededExpiringExpired

Built for multifamily PMCs with 1,000–10,000 units

COIsW-9sLicensesEndorsements

COI chaos is a liability problem

An uninsured vendor on your property isn't an admin gap — it's exposure. And the usual tools make vendors part of the problem instead of part of the fix.

Spreadsheet tracking

COIs live in spreadsheets, inboxes, and shared drives. Nobody can say with confidence which vendors are actually covered today.

Expirations found too late

Coverage lapses surface after the fact — usually during an incident, a claim, or an owner audit, when it's most expensive.

Vendor portal fees

Legacy credentialing programs charge vendors annual fees. Vendors stall, response rates crater, and your team inherits the chase.

AP blocked on documents

Invoices sit unpaid while someone hunts down a W-9 or current COI. Vendors get frustrated; your team gets the blame.

Vendor-friendly by design

Magic-link uploads vendors finish on their phone

Vendors get a secure link — no password, no account, no fees — and upload their COI in minutes. If a broker handles their insurance, the broker uploads directly.

  • No vendor paywalls, ever — uploads are always free
  • Mobile-first upload flow built for busy trades
  • Broker upload flow for agency-managed COIs
  • Client-branded outreach so vendors recognize the request

Nothing slips

Automatic tracking and reminders

LintelHQ watches every document's expiration date and chases renewals for you — missing-document sequences, expiring-soon reminders, and a weekly digest for your team.

  • Expiration tracking on every COI, W-9, and license
  • Automated reminder sequences for missing and expiring docs
  • Weekly compliance digest to Ops, Risk, and AP
  • Every document marked received, missing, expired, or needs review

Works with your PMS

Enforcement without integrations

Keep AppFolio, Yardi, or Buildium exactly as they are. LintelHQ exports the lists your team enforces with: who's approved, who's do-not-dispatch, and who's about to expire.

  • Approved vendor list export
  • Do-not-dispatch list for site teams and AP
  • Expiring-soon list for proactive renewals
  • Simple rule to enforce: only dispatch and pay approved vendors

How the Free 48-Hour Vendor Compliance Audit works

Not a demo, not a sales call — a real 48-hour outreach campaign on your actual vendor list.

  1. 1

    Send us 20–50 vendors

    A simple list with names and emails — a CSV export from your PMS works. Up to 50 vendors across up to 3 properties.

  2. 2

    We request docs & track responses

    For 48 hours we run real outreach in your company's name: magic-link uploads, broker requests, and response tracking.

  3. 3

    You get the audit report

    Response rates, missing and expired documents, contact data quality, and a top-risk vendor list — with recommended next steps.

Get the Free 48-Hour Vendor Compliance Audit

One source of truth for every team that touches vendors

Operations

One dashboard answers "who can we dispatch today?" — no spreadsheet archaeology.

Risk & Compliance

Every requirement tracked with an audit trail, so owner and insurer reviews stop being fire drills.

Accounts Payable

W-9s and current COIs collected up front, so payments stop stalling on missing paperwork.

Regional PMs

Property-level compliance visibility without owning another system — vendors handle their own uploads.

“Approved vendor turnaround dropped from weeks to days.”
Early access customer, multifamily property management

Frequently asked questions

Do vendors pay to use LintelHQ?

No. Vendors never pay a fee to upload documents or stay compliant. That's the point — fee-based vendor portals are a major reason compliance programs stall, so LintelHQ has no vendor paywalls, ever.

Do vendors need an account or password?

No. Vendors upload documents through a secure magic link — no account, no password, mobile-friendly. If their broker handles COIs, they can add the broker's email and we request the documents directly.

Can insurance brokers upload documents directly?

Yes. Brokers can upload COIs and endorsements on a vendor's behalf through their own upload link, which is often the fastest path to getting a vendor approved.

Do you integrate with AppFolio, Yardi, or Buildium?

LintelHQ works alongside your PMS today through exports: an approved vendor list, a do-not-dispatch list, and an expiring-soon list your team can act on without changing systems. Direct integrations are on the roadmap.

What does the free 48-hour audit include?

Send us 20–50 vendors and we run a real outreach campaign for 48 hours: we request documents, track responses, and deliver a report covering response rates, missing and expired documents, contact data quality, and your top-risk vendors. Up to 50 vendors and 3 properties, no card required.

How is this different from vendor-paywall compliance programs?

Legacy credentialing programs charge vendors annual fees, which slows response rates and strains vendor relationships. LintelHQ is paid for by the property management company, keeps uploads free and fast for vendors, and measures success by how quickly vendors reach Approved.

Find out which vendors put you at risk — in 48 hours.

Send us 20–50 vendors. We request the documents, track responses, and hand you the risk report. No card required.

Get the Free 48-Hour Vendor Compliance Audit